BENEFIT FROM EFFECTIVE TIME MANAGEMENT

Benefit from Effective Time Management Techniques
Effective time management skills show us how to utilize our time and get a list of things done in a scheduled time frame. People who are able to accomplish all tasks on a list in the given time, they are known to have good time management techniques. So, how to develop good time management skills so that our hours are not wasted and we are ahead of the feeling of failure!
Weaker time management means more worry and more tasks on our back. We can see the problems it would cause if we lack those skills. It could impact our job if we fail to realize goals. There are emotional impacts when we have the feeling of failure, and that we have wasted away a day when we could have been doing something else.
Good time management skills start with a planner. It keeps heed of our everyday activities. Before we start planning in a day to day planner ywe have to examine the things we are doing to waste time, and eliminate them. Then only go to the next step. Stick to the golden rules of effective time management – and good old common sense. Don’t try to over-plan or achieve something unrealistic. We shouldn’t plan over 168 hours of our week. Make sure we eat and sleep well, and have time for other necessary activities.
Realistic goals are easy to achieve – if we know a project is going to take we 20 minutes, don’t write 15 minutes down.
Employers value people with better time management skills. A squanderer of time is profitable to the workplace, and the boss is not likely to be happy with that outcome. People with poor time management skills are usually deemed lazy and unproductive. It’s hard to hold fast to a job with those qualities on your resume.
Don’t you long for a better life, productive and more rewarding! Consider adopting good time management techniques to reap more time and downsize clutter. Make sure you first start with a goal in your mind and then set off materializing them. Stick to your game plan you have designed for each day. Developing effective time management skills takes some time. That’s why you will need to organize your habits to discard the unproductive ones. When you use your time effectively, you will find yourself feeling less stress, and having more time to enjoy your life, your work, your dreams and desires.

EFFFECTIVE TIME MANAGEMENT STRATEGIES

Effective Time Management Srategies.
The more you give, the more you get – this is the adage for effective time management as well. Not only you get more money when you give them out, the time spent carefully is the time saved! For the children and the older people, there’s virtually no end of time. They don’t rush or crave for anything, the way people do the major part of their lives. We have never enough time and there’s the need to have more. We are always after something or someone or seem to owe time to others from our bosses to our families. Time is such a valuable resource, so we need to make sure that we spend it wisely and carefully. Careful use of our time triggers the need of good time management.
Do you utilize the time you already have in hand! That’s the tragedy – most of the people who are in need of time management don’t even bother to utilize time they already have at their disposal. Still, if you need to know more about spending time logically and beneficially, explore the simple four-step plan named “TIME”. They can really make a difference in your day, your life, and your attitude towards time!
Take Your Time to Plan Your Tasks
You plan to implement. Time spent on planning and organizing your goals will save at least some amount of time when you actually realize your plan. Planning your weekend shopping saves you the shopping rut, and you are saved the wastage of time. Shopping trips without a list, doing errands without prior planning, tasks not wisely laid out often result in wasted time. We all know this is true and yet we still rush forward in a hurry to get something done. Take your time, plan your tasks and see the results.
Involve Others in Your Time Management
If you are planning for your home or workplace, it will save you much time involving other crucial stakeholders in your planning and prioritizing. At times, this helps to cut slack and helps you attend to the essentials and share the work. Share the wise ideas others have to offer. They’ll help you achieve your goals. Even others can benefit from sparking new ideas from you. Often, simply talking things over with a sympathetic audience can help you think more clearly. You will always gain from sharing your work as well as the planning.
Meditate
Reflecting on your day’s work and your goals give you better insights as to proper time management. No matter how busy your life or hectic your schedule is, you must take time to mediate. Take time off to clear your mind from all clutter, focus your energy and rebuild your strength. This mental exercise can revitalize you and help you accomplish more when you swing back into action.
Mediation allows you the much-needed breathing space, so that you can think, prioritize, brainstorm ideas that leads you to a fresh new start. Even if you do not have brainstorms from taking this time off, it will definitely recharge your energy.
Evaluate
Accomplishing tasks need meticulous attention and constant evaluation. Regularly evaluate your priorities and goals to see if things are on track. There may be some accomplished tasks that can now permanently mark off your list or can be set aside until a later date. Perhaps you have achieved certain goals resulting in a change of other priorities. Alternatively, there may be the possibility that you have learnt something along the way that caused a number of shifts in your priorities and goals. Proper introspection and evaluation give you a sense of accomplishment if you look back on what you have achieved and the goals you have reached so far.
The process of TIME for time management pays for itself. When you plan to get more out of time, that may cost you time for planning and organization, but eventually it helps you gain time through efficiency and prioritization. Good time management means less stress and more time on your plate.

SKILLS FOR INCREASING ABILITIES AS AN EFFECTIVE MANAGER

Here are six basic skills to increase abilities as an effective manager:
1. Know Your Stuff
An effective manager must have a sound understanding of general business principles and specific company goals in order to guide employees to the desired objectives. Not only will this ensure that the objectives can be met, but it will also help to instill a sense of confidence among employees. They will be able to look to their manager as the expert and be able to get any help they need to meet their specific responsibilities. If you need to brush up on your skills or get additional education to be competitive, many continuing education ideas, resources and other business skills tips.
2. Organized & Responsible
An effective manager must set a good example by being highly organized and responsible. They will employ those skills to provide structure, set goals and meet deadlines for their team. If a manager is disorganized or irresponsible, it has an incredibly destructive ripple effect on their team’s performance. If this is an area of difficulty for you, it is definitely worth working on.
3. Strong Communication
Not only should effective managers know their stuff, but they need to also be able to communicate it effectively, both verbally and in writing. Effective managers need to be able to relay their objectives, teach employees processes and explain complex issues to their employees. Additionally, effective managers need to develop good listening and comprehension skills to be able to understand the tasks to be completed and, in many cases, understand an employee’s concerns or difficulties.
4. Team Building
An effective manager knows and appreciates the value of a positive and productive work environment and will put great effort into fostering good will through team building and personal rapport. An effective manager should be looked to as a source of confidence, knowledge and professional mentoring and friendship. Most managers are the first contact for Human Resources issues and must be able to be trusted with sensitive information.
5. Measure, Report and Reward
Goal setting is essential to effective management, both for productivity measurement and employee morale. Goals should include measureable milestones and specific timelines. Those should be measured at regularly-appointed times, reported both to superiors in the company and employees providing those results, with proper praise and credit given to the team. This is a great source of pride and motivation for most employees. In addition to praise, you should give occasional rewards to employees to increase morale and motivation. Ultimately, motivated employees will work harder, longer and produce better quality work, so it is a win-win to make sure they are as happy with their job and performance as you are.
6. Provide Accountability
In addition to departmental goal setting, effective managers should work with individual employees to set personal goals and standards and help hold them accountable to them. This is another way to motivate employees and help them to perform at their best. Likewise, as an effective manager, you are responsible to run a tight ship. Ultimately, you are responsible for everything your team does or doesn’t do. You must earn and keep their respect by holding them accountable for mistakes, errors in judgment and poor workmanship to ensure overall work quality.
Ultimately, if you are good at what you do, you have and express confidence in your employees to do a great job, and you hold everyone accountable to the highest standards, you will be well on your way to becoming a very effective manager. With a little practice, anyone can become a titan of industry.

DEMING MANAGEMENT

The idea or thoughts given by W.Edward Deming in the sectors of management is called Deming management.He has given 14 points guidance to increase quality of goods and services. Deming management gives emphasis on quality improvement of goods, involvement of employees and customers satisfaction.

• Quality improvement-strategic commitment needs to improve quality of goods and services.High quality raw materials should be used and technology, method, production process should be modern and improved.The product should satisfy customers wants. Production materials should not be wasted, if any incompetence is found in production process, it should be immediately improved.The quality of goods and services expands markets and provides new business opportunities.
• Worker involvement-For the quality of product, the technique of total quality management can be used to correct process, rather than to blame people. So the workers should be involved in production process.According to Deming the workers can easily identify necessary improvement in product rather than other. So the management should involve them in production process.The employees should be given necessary knowledge and support.According to W.Edward Deming-the purpose to involve the workers is to increase their ability and skills.
• Customer-According W.Edward Deming the management should focus their attention to customer.quality of product should meet customer's wants.So the management should remain effort full to improve the quality of product by studying the markets and customer's wants.The customer's wants and desires may not be always same. So the management should produce the goods or services so that they are satisfied.
  

THE DIMONSON OF MANAGEMENT

Business enterprises and public service institution as well are organs of society. They do not exist for their own sake, but to fulfill a specifics purpose and to satisfy a specific need of society, community or individuals.They are not ends in themselves but means. Management, in turn, is the organs of institutions. It has no function in itself, indeed, no existence in itself.Management divorced from the institution it serves is not management.There are three tasks equally important but essentially different that face the management of every institution.

• to think through and define the specific purpose and mission of the institution,
• to make work productive and more worker achieving and
• to make social impacts and social responsibilities.

These might be called the dimension of management.

PURPOSE AND MISSION

An institution exists for a specific purpose and mission, a specific social function.In the business enterprises this means economic performance.With respect to this first task, the task of specific performance, business and non business differ.In respect to together they are similar.In all other institution-hospital, church, university and armed services, economic is a restraint.In business enterprise, economic performance is the rationale and purpose.Business management always must, in every decision and action, put economic performance first.It can justify its existence and its authority only by the economic results it produces.A business management has failed if it fails to produce economic results.The first definition of business management is that it is an economic organ, the specifically economic organ of an industrial society.Every act, every decision, every deliberation of management, has economic performance as its first dimension. But business management is not different from the other institutions in one crucial respect; it has to manage.And managing is not just passive, adaptive behaviour, it means taking action to make the desired results come to pass.Off course it is important to adapt to economic changes rapidly,intelligently and rapidly. But managing implies responsibility for attempting to save the economic environment for planning, initiating and carrying through changes in that economic changes.

BENIFITS OF PROJECT MANAGEMENT

Following are the benefits of project management.

1. Result oriented-Project management is result oriented. It is art of getting work done through other people effectively under constraints of time, budget and quality specification in order to achieve overall organizational objectives.
2. Team building-Project team consists of multi-disciplinary people of varying degrees of experiences and expertise. Project management creates a good work environment for these people through establishing trust and developing respect for each other. This encourages and motivates the team members to be creative.
3. C0-ordination-The project manager serves as the responsibility center. Therefor he is fully responsible and accountable for the end result.There are no hierarchy which makes it easy for co-ordination between the functional manager within the project.
4. Environmental adaptation and customer satisfaction-Projects are operated in continuously changing environment. Project management team can make adjustments and changes to cope up with the changes in the environment in which it is operated. Similarly, project management focuses on customer satisfaction. The activities are carried out according to the specification provide by the customers.Efforts are to satisfy their needs.
5. Change management-Project management dismantles barriers and reduces resistances to changes.It facilitates new technology and technique.It serves as tool to introduce and manage change.
6. Organizational restructuring-project organization has temporary nature. The structure could be pure functional and matrix. In many of the technical project, matrix organizational structure is set up by pooling the functional line manager.The work in project management s historical and vertical in cases where services of line manager are used. This facilitates continuous organizational restructuring but doesn't provide long term commitment of the employees.
   

LIMITATION OF PROJECT MANAGEMENT

Following are the limitation of project management.

• Team related problem-The project team members come from various background and experiences. The line and the staff may not co-ordinate their activities due to ego and attitude of both staff line managers. They may place their loyalty at different place. This result in conflicts between the line and staff personnel.
• Absence of long term planning-The project is temporary activities as it is one shot time bound operation.All activities are planned for short period. This doesn't encourage long range planning.
• Organizational disruption-Projects are operated in changing environment which requires frequent adjustment and introduction of changes. Changes are rested by functional managers. Project also compete with functional department for human and non-human resources. This actually causes disruption in the normal functioning of both functional and project organization.
• Retards human resources development-Project teams are shifted from one project to another or even laid off. This affects training and development of new generation of employees. There might be low levels of utilization of diversified workforce.This retards effective human resources development.
• Conflict-The functional manager supervise and control the project team members. The staff personnel advise the line personnel. Project personnel also enjoy more autonomy and flexibility compared to line managers. The line manager may not co-ordinate and co-operate with the project team.This often leads to conflict and affects the project completion within the stipulated time and allocated budget.
• Unsuitable-Project management is unsuitable for individuals or small project.Smaller organization may not have the request human and non-human resources to adopt a project type ,of organization.